A Document Storage System electronically files digital documents and scanned images of paper documents. Document storage systems are becoming increasingly popular as more organizations seek to become a paperless office.
A basic document storage system provides an indexing system for locating the information at a later time and organizes the documents on a computer server using the index. Good document storage systems also handle the document imaging process, converting scanned images into fully-searchable PDF files (or similar) using OCR (Optical Character Recognition) technology. These systems might also include features for automating the indexing process, such as Zonal OCR and database lookups from third-party applications.
Content Central™, a browser-based document management application, provides all of these functions of electronic document storage along with enterprise-class features for accessing and managing documents and other content.
After installing Content Central™ on a Microsoft® Windows® server, authenticated users connect to the system using a preferred Web browser.
Content Central™ stores all captured documents and content on the server's file system in their native file formats, and their index values can be modified at any time.
Using index fields and classification obtained during the capture process, Content Central™ can automatically generate folders and file names on the file system.
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Each document type can have a unique set of folder and file-building rules.
These rules help administrators keep documents and other content organized behind the scenes.
The files on the file system can be automatically moved and/or renamed if any index fields change after the initial capture process. A browser representation of these files can be accessed using the Catalog Browser.
Along with searching for documents and other content to retrieve and manage them, the Catalog Browser provides a
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simulated file-system view of the catalogs in Content Central™.
Each first-level folder in the Catalog Browser folder hierarchy represents the actual root folder of the catalog's storage area on the file system.
Individual subfolders can be linked to a document type, and any files dragged-and-dropped into these subfolders will assume the appropriate document type.
Users can create and rename subfolders using a context menu in the Catalog Browser frame. Empty folders can be deleted.
