Document Imaging Software converts paper documents to digital content and stores the resulting information in a central computer server. Document imaging software eliminates the problems associated with paper, such as loss and damage.
A good document imaging system stores more than just digital images of the documents. OCR (Optical Character Recognition) technology automatically extracts text from the images for full-text searching. Document Properties (metadata, tags, index fields), provided via data entry or Zonal OCR, can be associated with the images for faster identification and retrieval.
As a browser-based document management software system, Content Central™ doubles as a complete document imaging system.
After installing Content Central™ on a Microsoft® Windows® server,
each authorized user interacts with the application using a standard web browser.
Content Central™ contains a browser-based scanning interface, (DirectScan™), barcoding tool for batch paper capture (QCards™), and data-entry interface that can be accessed locally or at remote locations.
DirectScan™, a Java™-based browser applet, works with any TWAIN-compliant document scanner.
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One or more documents can be scanned directly into your web browser.
Content Central™ converts the scanned images to fully-searchable PDF files complete with full-text information and any associated document properties.
DirectScan™ is an excellent imaging component for anyone looking for an off-site, scan-to-web solution. It eliminates the extra steps of data transfer and document importing associated with traditional scanning applications.
QCards™ contain barcodes used to separate documents and/or identify them during batch scanning of paper documents.
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Each QCard™ is printed and placed on top of one or more documents.
These documents are then scanned to a network location for Content Central™ to process.
After interpreting a QCard™, Content Central™ discards it and produces a fully-searchable PDF document complete with full text and any associated document properties.
Pre-Capture Coding QCards™ allow document properties to be entered before scanning.
These index fields are displayed on each QCard™ and automatically associated with the respective document when converted to a PDF file.
Post-Capture Coding QCards™ can be used one or more times to separate documents during scanning. Content Central™ converts these documents to PDF files, and routes them to the Coding Queue where document properties can be added to the documents.
The Coding Queue holds scanned documents and other captured content that have been designated for Post-Capture Coding.
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Content in the Coding Queue can be reviewed for quality assurance before being committed to the Content Central™ database. If content is found unacceptable, it can be deleted from the Coding Queue.
The Coding Queue also serves as a data-entry interface for users required to enter document properties for one or more documents.
