The Paperless Office: An Infographic
Every day, offices around the world are saving money, space, and boosting company productivity by moving away from paper-based systems to become a paperless office with software solutions that simplify and amplify the daily grind.
Document indexing software and document management software solutions can integrate with your existing office solutions to streamline workflows and make your employees more efficient (and happier) than they’ve ever been before.
If you’re not a paperless office yet, or even if you are, take a look at the statistics below and make sure you’re getting the most bang for your buck.
What's it Really Costing You to Not Be Paperless?
It takes 5 minutes to walk to the filing cabinet and find a document, do what’s needed with it, and then return it.
Up to $700 in labor searching for and replacing documents
Spending over $25k to fill each cabinet
and $2k a year to maintain just one cabinet
In a Paper-Based Office, the Average Employee Spends...
5-15% of their time reading information,
and 50% of their time just looking for information!
$20 is spent to file and store a single document,
and it costs $120 to find and/or replace misfiled documents.
What if you store your files off-site?
Pickup service costs $20, plus another $3 per box handling fee
Regular delivery service costs an additional $20, plus another $3 per box handling fee
Rush delivery service costs and additional $50, plus that pesky $3 per box handling fee
So, what can you do?
Scan and digitize your paper documents, contracts, bills, and more with your office multifunction printer.
And don't forget to recycle your paper once you've scanned it all!
pair your office copier or printer with a document scanning software to easily OCR, index, classify, and export documents for even more savings.
How else can you save?
More than 75% of people from large organizations don't have pdf editors available to them
45% of companies report that it takes over a week to get a contract signed.
eSigning reduces document turnaround time by 80%
Thinking about going paperless? We can help.
If you’re thinking about a paperless office software, we’re here to help! Learn more here, or contact us today to set up a personalized demonstration with one of our knowledgeable solutions consultants. They’ll show you exactly how easy going paperless can be!
Powerful, Simple, and NO COST to get started! Download our Document Scanning Software, CapturePoint, today and get 1,000 FREE images!
Schedule a personalized demonstration or get a FREE TRIAL today to see exactly how Content Central can help you do more than just meet FERPA Compliance.
Check out our Learning Library for Content Central and Capture Point to see more videos, brochures, and other downloadable information.