5 Tips for Creating a Paperless Office
Just because your office has used paper and filing cabinets since its inception, it doesn’t mean you have to keep operating that way. Instead of getting bogged down in inefficient methods of organization, it may be time to consider upgrading to other methods that can save you time and money, such as a digital document management system. By going paperless, businesses often can increase their bottom line and streamline workflow. Learn some of our crucial tips if you plan to convert to a paperless office.
Get management involved from the beginning.
You may even want to consider giving out bonuses or some other type of employee incentive to departments that complete the switch both accurately and efficiently. Without employee buy-in, it will be more difficult to make it happen.
Find the right document management software for your company.
- How will your remote employees access the system?
- What level of compliance does your organization need to adhere to?
- What amount of security will you need to protect your digital data?
- How can other software programs you use integrate with the system?
- Will you need to capture electronic signatures?
- Do you have to audit your documents?
While some companies may advertise their product as a document management system, the fact is that a true DMS will have all of these capabilities and more. A reputable DMS software will have all the tools needed to help you monitor compliance, set up secure access, and even customize each employee’s access to the system. So, for example, an employee working in sales likely would not need access to human resource documents. Content Central by Ademero is one of those systems that has all these capabilities.
Set up your file organization before you start uploading documents.
Communicate with your clients to tell them you’re going paperless.
Measure your savings in time and money to ensure you’re getting a good ROI.
Thinking about going paperless? We can help.
If you’re thinking about a document management software, contact us today to learn more about Content Central and to set up a demonstration with one of our knowledgeable solutions consultants.
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