Government Document Scanning
Built for Public Service
Transform mountains of paper into searchable, secure digital records.Serve citizens faster. Stay compliant. Save taxpayer dollars.
We Understand Government Challenges
Purpose-built solutions for public sector document management
Citizens waiting weeks for public records requests
Process FOIA requests in hours, not weeks
95% faster response timeWarehouse full of deteriorating paper records
Preserve historical documents digitally forever
70% reduction in storage costsStaff overwhelmed by manual document processing
Automate filing, indexing, and retrieval
60% staff time savedRisk of non-compliance with records retention laws
Automated retention schedules and audit trails
100% compliance assuredEnterprise Features for Government Needs
Every tool you need to modernize records management
FOIA & Public Records Management
Streamline public records requests with automated redaction, tracking, and citizen portals
Secure Cloud Storage
FedRAMP authorized, CJIS compliant storage with military-grade encryption
Intelligent Classification
Auto-categorize permits, licenses, meeting minutes, and citizen correspondence
Disaster Recovery
Protect vital records with automated backups and instant recovery capabilities
Multi-Department Access
Role-based permissions for police, fire, planning, clerks, and administration
Advanced Search & Retrieval
Find any document instantly with OCR, metadata, and full-text search
Purpose-Built for Government Operations
Solutions tailored to your agency's specific needs and regulatory requirements
Permit & Licensing Departments
Building permits, zoning approvals, business licenses, and environmental permits require careful tracking and fast retrieval. Our solution enables real-time status tracking for citizens and staff, automated workflow routing, and complete audit trails for compliance.
Public Records & FOIA
Freedom of Information requests demand fast, accurate responses. Automatically redact sensitive information per government regulations, track request status in real-time, and maintain complete audit trails. Meet statutory deadlines every time.
Court & Legal Documents
Court records, legal filings, and judicial documents need secure storage with role-based access control. Support sealed records, confidential information, and complex retention schedules while maintaining instant retrieval for authorized users.
Law Enforcement & Public Safety
Police reports, incident records, and public safety documents require CJIS compliance and secure handling. Multi-agency access, redaction of sensitive witness information, and integrated evidence management for investigations.
Financial & Budget Records
Municipal budgets, procurement records, and financial documents need comprehensive indexing and search. Support complex retention schedules, audit trails, and authorized access for accountability and transparency.
Planning & Zoning Archives
Master plans, zoning maps, environmental assessments, and planning documents serve current and future generations. Digital preservation prevents deterioration while enabling instant historical lookups for developers and citizens.
City of Springfield
Municipal Government • 185,000 residents
The Challenge:
"50 years of paper records in multiple buildings, 30-day average FOIA response time"
Results:
Meet Every Compliance Requirement
Security and compliance certifications you can trust
FedRAMP Authorized
CJIS Compliant
StateRAMP Certified
SOC 2 Type II
HIPAA Compliant
Section 508 Accessible
Standards & Best Practices
Industry-leading standards for secure government records management
FOIA & Public Records Laws
Freedom of Information Act (FOIA) and state-level public records laws mandate timely disclosure of government documents. Effective document scanning and management systems are essential for agencies to meet statutory response deadlines, typically 20-30 days for federal requests. Our solution includes automated redaction of sensitive information, request tracking, and audit trails to ensure compliance while protecting confidential records.
Learn more about FOIA requirements from the U.S. Department of Justice FOIA website
Records Retention & Digital Preservation
Government agencies must maintain records according to established retention schedules and preserve them for their designated lifespans. Digital preservation prevents deterioration of historical documents and ensures accessibility for future generations. The National Archives provides guidelines for managing government records in digital format, emphasizing the importance of proper metadata, file formats, and secure storage infrastructure.
Reference the National Archives Records Management guidelines
Data Security & Compliance Frameworks
Government agencies handle sensitive citizen data and must implement robust security controls. FedRAMP (Federal Risk and Authorization Management Program) establishes standardized security requirements for cloud services used by federal agencies. CJIS (Criminal Justice Information Services) compliance is required for agencies handling law enforcement data. Our FedRAMP-authorized infrastructure meets these rigorous standards, ensuring data protection through encryption, access controls, and continuous monitoring.
Explore security frameworks from FedRAMP.gov and the FBI CJIS Division
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