Security & Compliance Guide
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Security Overview
Ademero implements enterprise-grade security measures to protect your sensitive documents and data. Our security infrastructure is designed to meet the needs of organizations in highly regulated industries such as healthcare, financial services, legal, and government sectors.
Security Architecture
Multi-layered security approach including encryption, access controls, monitoring, and physical security. We employ a defense-in-depth strategy where multiple independent security controls work together to protect your data. Even if one control is compromised, additional layers remain in place to prevent unauthorized access. Our security framework is continuously evaluated and updated to address emerging threats and vulnerabilities.
Compliance Standards
Ademero maintains compliance with major regulatory frameworks including HIPAA, GDPR, SOC 2, and ISO 27001. We understand that different organizations operate under different regulatory requirements. Our compliance program ensures that regardless of which framework applies to your organization, Ademero provides the necessary controls and documentation to maintain your compliance posture.
Data Encryption
Comprehensive encryption protects data at rest and in transit. Encryption is the cornerstone of our security strategy, ensuring that your sensitive documents remain confidential even in the unlikely event of unauthorized access. All data is encrypted using military-grade algorithms that have been vetted by cryptographic experts.
Encryption Standards
Industry-standard encryption protocols ensure data security. These standards have been rigorously tested and are trusted by government agencies, financial institutions, and healthcare organizations worldwide.
| Type | Standard | Details |
|---|---|---|
| At Rest | AES-256 | All stored documents and metadata |
| In Transit | TLS 1.3 | All network communications |
| Database | Transparent Data Encryption | SQL Server/PostgreSQL TDE |
| Backups | AES-256 | Encrypted backup files |
Key Management
Encryption keys are managed using industry best practices with regular rotation and secure storage. We utilize hardware security modules (HSMs) to store encryption keys in a protected environment. Keys are never stored alongside encrypted data, and access to key material is strictly controlled and audited.
Access Control
Granular access controls ensure users only see what they need. We follow the principle of least privilege, meaning users are granted only the minimum permissions necessary to perform their job functions. This minimizes the risk of accidental or malicious data exposure.
Authentication Methods
Multiple authentication options for different security needs. Choose the methods that align with your organization's security requirements and user capabilities:
Authorization Model
Role-based access control (RBAC) with inheritance and exceptions. Permissions are managed at multiple levels—organization, department, team, and document levels—allowing fine-grained control over who can access what information.
// Permission hierarchy example
System Admin
└── Organization Admin
└── Department Manager
└── Team Lead
└── User
└── Guest/ViewerAudit Trails
Comprehensive logging of all system activities for compliance and security monitoring. Audit trails serve as a complete record of who did what, when, and from where. This information is critical for security investigations, compliance audits, and forensic analysis.
Logged Events
Every significant action is logged with full details for complete transparency and accountability:
Audit Log Format
Structured logs include timestamp, user, action, IP address, and affected resources. This structured format makes it easy to search, filter, and analyze logs programmatically.
{
"timestamp": "2024-01-15T10:30:45Z","user": "john.doe@company.com","action": "DOCUMENT_VIEW","resource": "/Finance/Invoices/INV-2024-001.pdf","ip_address": "192.168.1.100","user_agent": "Chrome/120.0","result": "SUCCESS"
}Log Retention
Audit logs are retained for 7 years by default, with options for longer retention based on compliance needs. Long-term retention ensures you have a comprehensive historical record for regulatory requirements and security investigations.
Compliance Frameworks
Ademero supports major regulatory compliance requirements.
HIPAA Compliance
Healthcare organizations can maintain HIPAA compliance with:
GDPR Compliance
Support for EU data protection requirements:
SOC 2 Type II
Annual SOC 2 audits verify security controls for:
Network Security
Multiple layers of network protection.
Infrastructure Security
Enterprise-grade network security measures:
API Security
Secure API access with OAuth 2.0, rate limiting, and IP restrictions.
Data Loss Prevention
Prevent unauthorized data exposure.
DLP Policies
Configure rules to prevent sensitive data leakage:
Incident Response
Procedures for handling security incidents.
Response Plan
Documented incident response procedures:
Security Team
24/7 security operations center monitors for threats and responds to incidents.
Physical Security
Data center physical security measures.
Data Center Security
SOC 2 certified data centers with:
Security Best Practices
Recommendations for maintaining security:
- Enable two-factor authentication for all users
- Regular security training for employees
- Implement least privilege access
- Regular access reviews and cleanup
- Keep software and systems updated
- Monitor audit logs regularly
- Test disaster recovery procedures
- Conduct periodic security assessments
- Maintain security documentation
- Report suspicious activities immediately