Free tool · Scanning paper
What does it cost to sort, name and file what you scan?
Your scanning
The values filled in are examples to replace with your own. They are not industry benchmarks.
After the scanner, by hand
Any paper: mail, forms, files, records.
Splitting, sorting, naming, typing index fields and filing, spread over every page.
Wage plus benefits and payroll taxes.
With CapturePoint 6
CapturePoint 6 splits, sorts, reads, names and files every page on your own PC. A person only checks the pages it sends to review. That share is higher on a brand-new kind of document and keeps falling, because every check teaches it.
Try a higher number to see a brand-new job.
Set the same as by hand to be cautious. The values are already filled in, so a check is usually quicker.
Each month
By hand today
83 hours, $2,500
a person handles all 5,000 pages
With CapturePoint 6
1.7 hours, $50
a person checks 100 pages; 4,900 go straight through
The difference
50× less staff time
82 hours and $2,450 a month; 980 hours and $29,400 a year
Feeding the scanner and taking out staples take the same time either way, so neither side counts them. Worked out in your browser; nothing is stored or sent. An estimate from your numbers, not a quote or a promise of savings.
Who touches the pages
The same month of scanning, as a stack of paper. Each sheet is 2% of your pages.
What the estimate covers
Only the work after the scanner.
Counted
- Splitting a stack into separate documents
- Working out what each document is
- Naming the file
- Typing index fields such as names, numbers and dates
- Filing it in the right folder or system
Not counted, and why
- Feeding the scanner and prepping paper: the same time either way
- Decisions people make, such as approving a document or settling a real problem with it
- What CapturePoint 6 costs: ask for a quote to compare
Getting your own numbers
Time one normal batch from the scanner to filed, and divide by its pages. Then run the same kind of paper through the CapturePoint 6 free trial and count the pages it sends to you to check. Expect that share to fall the more you use it.
CapturePoint 6 free trial
Count the checks on your own paper.
CapturePoint 6 reads on your own PC with the TWAIN scanner you already have. It splits the stack, works out each document, names and files it, and shows you only what needs a look. The free trial starts the first time you open it, with no form.
