Free tool · Finding, filing and routing

How much of the week goes into looking for documents?

Digging through cabinets and shared drives, naming and filing by hand, walking a document round for approval. Put in a normal week for your team and see what changes when a search finds it, capture files it and a workflow routes it.

Start with your week

A normal week for your team

The values filled in are examples to replace with your own. They are not industry benchmarks.

Finding a document

Times someone looks for one

Across the whole team, a week.

Time to find one today

In a cabinet, a box or a shared drive, including asking around.

Time to find one with search

Searching for a word, name or number in the document.

Filing a document

Documents filed

Paper and electronic, a week.

Time to file one by hand

Naming it, typing its details, putting it in the right place.

Documents still filled in by hand

Capture fills the details from barcodes, zones, email or a lookup. What it cannot fill waits for a person, at the same minutes.

Getting it approved

Documents sent for approval

Invoices, contracts, requests, a week.

Time moving and chasing one today

Carrying or emailing it, asking where it is, following up.

Time per document with a workflow

The workflow sends it on, reminds and escalates. This is opening it from your queue.

Cost of a staff hour

Wage plus benefits and payroll taxes.

Each week

Finding, filing and chasing today

23 hours

$788 a week

With Content Central

2.3 hours

$79 a week

Back to your team

20 hours a week

1,013 hours and $35,438 over 50 working weeks

Approving or rejecting is a decision people make either way, so it is not counted. Worked out in your browser; nothing is stored or sent. An estimate from your numbers, not a quote or a promise of savings.