Our step-by-step implementation guides walk you through every phase of deploying AP Central, from initial setup and configuration to advanced workflow automation and integration with your existing systems. Each guide includes screenshots, best practices, and troubleshooting tips to ensure smooth deployment.

Getting Started Guide

Initial system setup and configuration
User account creation and permissions
Vendor database setup
Email routing configuration

Advanced Configuration

Custom approval workflows
GL code mapping and validation rules
ERP system integration setup
OCR training and optimization

Training Materials & Videos

Access our complete library of training resources designed for different user roles. Whether you're an administrator configuring workflows, an AP clerk processing invoices, or an approver reviewing payments, we have targeted training to help you master the system quickly.

Quick Start Videos

5-10 minute tutorials for common tasks

• Processing an invoice
• Approving payments
• Running reports
• Managing vendors

Administrator Training

Comprehensive system management courses

• Workflow design
• User management
• Integration setup
• Performance tuning

Best Practices

Industry-specific optimization strategies

• Fraud prevention
• Duplicate detection
• Audit compliance
• Process optimization

Planning & Analysis Tools

Use our interactive tools to plan your AP automation initiative, calculate expected ROI, and benchmark your current processes against industry standards. These tools help you build a compelling business case and set realistic expectations for your automation project.

ROI Calculator

Calculate potential cost savings, efficiency gains, and payback period based on your invoice volume, current processing costs, and approval cycle times. Get detailed projections showing year-over-year benefits.

Calculate Your ROI

Process Assessment

Evaluate your current AP processes to identify bottlenecks, inefficiencies, and automation opportunities. Receive a customized report with specific recommendations for improvement and prioritization.

Start Assessment

AP Central Implementation Checklist

Follow this proven checklist to ensure a smooth, successful deployment of AP Central in your organization.

Planning Phase (Week 1)

Define project scope, goals, and success metrics
Identify key stakeholders and project team members
Document current AP workflows and pain points
Create project timeline and resource allocation plan

Setup & Configuration (Week 2-3)

Configure system settings and company information
Import vendor master data and set up approval hierarchies
Design and configure approval workflows
Integrate with ERP/accounting systems
Set up email routing and OCR templates

Testing & Training (Week 4)

Conduct end-to-end testing with sample invoices
Train administrators on system configuration
Train AP staff on invoice processing procedures
Train approvers on review and approval workflow
Validate integration with accounting system

Go-Live & Optimization (Ongoing)

Launch with pilot group of vendors
Monitor performance metrics and user feedback
Gradually expand to full vendor population
Tune OCR accuracy and workflow efficiency
Review analytics and optimize processes

Frequently Asked Questions

How long does a typical AP Central implementation take?

Most organizations complete implementation in 4-6 weeks, though timeline varies based on company size, number of locations, and integration complexity. We provide a detailed project plan during kickoff to set clear expectations for your specific deployment.

What resources do we need to dedicate to implementation?

Plan for a project sponsor (5-10 hours), an AP manager or lead (15-20 hours), and IT contact (10-15 hours) throughout the implementation. Additional AP staff will need 2-4 hours for training. Our implementation team handles the technical heavy lifting, minimizing disruption to your operations.

Can we integrate AP Central with our existing ERP system?

Yes, AP Central integrates with all major ERP and accounting systems including SAP, Oracle, NetSuite, QuickBooks, and Microsoft Dynamics. We provide pre-built connectors for common systems and can develop custom integrations for specialized platforms using our API.

What training is included with implementation?

Standard implementation includes administrator training, end-user training for AP staff, and approver training. All sessions are recorded for future reference. You also get lifetime access to our video training library, user guides, and knowledge base with continuous updates.

Do you provide ongoing support after go-live?

Absolutely. All customers receive ongoing technical support via phone, email, and web portal. Support includes system troubleshooting, configuration assistance, user questions, and feature enhancement guidance. Premium support plans offer faster response times and dedicated support engineers.

Need Implementation Support?

Our AP automation experts are here to ensure your success. Get personalized guidance for your specific implementation needs.

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