HR Document Scanning Solutions for Modern People Operations
with CapturePoint
Transform your HR department from paper-heavy to paperless with intelligent document capture that streamlines every aspect of employee lifecycle management from hire to retire.Digitize employee files, automate onboarding workflows, ensure I-9 and employment compliance, enable remote access to personnel records, and free your HR team to focus on strategic initiatives instead of filing paperwork. CapturePoint processes over 1 million HR documents monthly for organizations of all sizes.
Transform Your Human Resources Operations
Stop struggling with paper. Start succeeding with digital.
Employee files buried in filing cabinets
Secure digital employee records with instant search
95% space savedOnboarding process takes days
Digital onboarding completed in hours
75% fasterI-9 compliance creates constant audit anxiety
Automated compliance tracking with audit trails
100% compliantRemote employees struggle with paperwork
Complete digital document workflows
Zero paper requiredHR staff spend hours filing and retrieving documents
Automated capture, indexing, and retrieval
60% time savedPast employee records impossible to find when needed
Lifetime digital archive with advanced search
Sub-second retrievalPowerful Features for Human Resources
Comprehensive Employee File Digitization
Convert paper personnel files to secure, searchable digital records with intelligent indexing. Capture applications, offer letters, performance reviews, benefits enrollment, training certificates, disciplinary actions, and termination documents. Each document is automatically classified, indexed with employee metadata, and stored in a secure, encrypted digital archive with role-based access controls.
Automated Onboarding Workflows
Streamline new hire paperwork with digital I-9s, W-4s, direct deposit forms, emergency contacts, employee handbooks, and benefits enrollment forms. E-signature integration allows remote employees to complete all onboarding documents before their first day. Automated routing ensures each form reaches the right HR staff member for review and approval.
I-9 and Employment Compliance Management
Maintain perfect I-9 compliance with automatic retention schedules, expiration alerts, and complete audit trails showing every document access. Track work authorization documents, EEOC reporting, FMLA certifications, workers compensation claims, ADA accommodations, and state-specific employment requirements. Automated reminders ensure documents are renewed or purged according to legal requirements.
Benefits and Leave Document Management
Digitize and organize health insurance enrollments, 401k elections, life insurance beneficiaries, FSA/HSA documentation, COBRA notifications, leave requests, FMLA paperwork, and workers compensation forms. Link documents directly to employee records for instant access during benefits administration or leave management.
Performance and Training Records
Capture performance reviews, development plans, training certifications, skills assessments, and coaching documentation. Maintain a complete performance history for each employee with searchable access to reviews, goals, and career development discussions. Track mandatory training completion and certification renewals.
Secure Offboarding and Record Retention
Manage exit interviews, final pay documentation, benefit termination, equipment return forms, and non-compete agreements. Automatically implement legal retention schedules, securely archiving terminated employee records for the required period before authorized destruction. Maintain searchable access to past employee records for reference checks, unemployment claims, or litigation.
Proven ROI for Human Resources
TechCorp Industries
5,000 Employee Company with Multi-State Operations
"CapturePoint completely transformed our HR operations. We now onboard new employees in hours instead of days, our remote hiring process is seamless, and we have never been more confident in our compliance posture. The ROI was immediate and continues to grow as we scale."
Ready to Transform Your Human Resources?
Join thousands of companies already succeeding with CapturePoint
No credit card required • 30-day free trial • Full support included