Education Document Management
with CapturePoint
Streamline school administration with secure document scanning.Digitize student records. Simplify enrollment. Ensure FERPA compliance.
Transform Your Education Administration Operations
Stop struggling with paper. Start succeeding with digital.
Student records in file rooms
Secure digital archives
95% space savedTranscript requests take days
Instant transcript access
90% fasterFERPA compliance concerns
Built-in compliance controls
100% securePowerful Features for Education Administration
Student Records Management
Digitize transcripts, enrollment forms, academic records, discipline records, and immunization documents. Maintain complete student histories with searchable archives that enable staff to instantly retrieve any document from a student's educational journey with powerful search capabilities.
FERPA-Compliant Security
Role-based access controls, encryption at rest and in transit, multi-factor authentication, and comprehensive audit trails for all document access and modifications. Our security architecture is specifically designed to meet strict FERPA requirements and protect sensitive student information from unauthorized access.
Automated Transcript Processing
Automatically process and deliver official and unofficial transcript requests. Eliminate manual fulfillment with intelligent routing and digital signatures. Students and alumni can request transcripts online, and the system handles verification, generation, and secure delivery without staff intervention.
Student Registration Workflow
Streamline enrollment processes by digitizing registration forms, health records, parent consent documents, and emergency contact information for seamless onboarding. The system automatically validates required documents and notifies parents and staff when information is missing or incomplete.
Financial Aid Documentation
Capture and organize FAFSA documents, tax forms, proof of income, citizenship verification, and financial aid applications for complete financial records management. Ensure all required documentation is collected and properly archived for compliance audits and student financial planning.
Document Workflow Automation
Intelligent routing, approval workflows, and automated notifications ensure documents reach the right departments quickly while maintaining accountability. Configure custom workflows for different document types to streamline administrative processes and reduce manual handling.
Proven ROI for Education Administration
State University System
30,000 Student Campus
"CapturePoint modernized our records management while ensuring complete FERPA compliance."
Frequently Asked Questions
Common questions about Education Administration document management
1What documents can we scan for student records?
CapturePoint supports scanning of transcripts, enrollment forms, academic records, discipline documentation, immunization records, health forms, emergency contact information, consent forms, and virtually any paper-based student record. Our intelligent categorization system automatically organizes documents by type, making it easy for staff to locate specific records. The system handles both current student documents and historical archives, ensuring complete record continuity.
2How does CapturePoint ensure FERPA compliance?
We maintain FERPA compliance through role-based access controls, comprehensive audit trails tracking all document access, encryption of sensitive data, secure multi-factor authentication, and regular security audits. Our system is specifically designed to meet educational institution privacy requirements and provides detailed logging of who accessed what documents and when. This creates a complete audit trail for compliance reviews and investigations.
3Can we automate transcript requests?
Yes. CapturePoint includes automated transcript processing that captures requests, verifies student identity, generates official documents with digital signatures, and delivers them electronically. Most institutions reduce transcript fulfillment time from days to hours. The system can handle both official transcripts sent directly to other institutions and unofficial transcripts provided to students, all while maintaining security and authenticity.
4What about student registration and enrollment documents?
Our registration workflow module digitizes enrollment forms, parent consent documents, health questionnaires, and emergency contact cards. Documents are automatically routed to appropriate departments and flagged for missing information, streamlining the entire enrollment process. Administrators receive real-time notifications about incomplete registrations, enabling proactive follow-up with families to ensure all required documentation is collected before the first day of school.
5How do you handle financial aid documentation?
CapturePoint captures and organizes all financial aid documents including FAFSA forms, tax returns, proof of income, citizenship verification, and aid applications. The system maintains required documentation chains and generates reports for compliance audits. Financial aid officers can quickly review complete student files and track document submission status throughout the application process.
6How secure is the cloud storage?
Our cloud infrastructure uses AES-256 encryption at rest, TLS 1.3 encryption in transit, SOC 2 Type II certification, and regular penetration testing. We maintain separate data centers with automatic failover and daily encrypted backups. All data is stored in geographically redundant locations to ensure availability and disaster recovery capabilities that exceed what most institutions can achieve with on-premise solutions.
7What integration options do you offer?
CapturePoint integrates with major student information systems (SIS) including Colleague, Banner, and Ellucian. We offer API access, SFTP file transfers, and direct database connections for seamless data flow with your existing systems. Our integration team works with your IT department to ensure smooth data synchronization and can customize integrations to match your specific workflows and requirements.
8How long does implementation typically take?
Most educational institutions complete implementation in 30-60 days. This includes system setup, staff training, document scanning, and full integration with your existing systems. We provide dedicated implementation support throughout the process. The timeline can vary based on the volume of historical documents to be scanned and the complexity of your existing systems, but our team works to minimize disruption to your daily operations.
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