Scanning & Indexing Software
Built for Law Offices

Professional legal scanning software is specifically designed to meet stringent e-discovery and retention compliance standards. Our system automatically creates detailed audit trails that track every action taken on a document, including when it was scanned, who accessed it, any modifications made, and when it was produced for discovery. The software applies metadata preservation techniques that maintain original document properties critical for court admissibility. All scanned documents are indexed with custodian information, dates, and document types to facilitate rapid response to discovery requests. The system supports legal hold functionality, preventing deletion or modification of documents subject to litigation. Additionally, our retention policies can be configured to match your jurisdiction's requirements, with automatic alerts before documents approach retention deadlines. Built-in Bates stamping and production numbering create court-ready document sets with full tracking of what was produced, when, and to whom.

Security is paramount when handling sensitive legal documents. Our scanning software employs military-grade AES-256 encryption for all documents both in transit and at rest, ensuring that client confidentiality is never compromised. Role-based access controls allow you to define precisely who can view, edit, or share specific case files, with granular permissions that can be set at the document, folder, or case level. The system includes automatic redaction capabilities that use AI to identify and mask personally identifiable information, protected health information, and privileged communications before documents leave your control. All user actions are logged in tamper-proof audit trails that satisfy bar association ethics requirements. Two-factor authentication prevents unauthorized access, while automatic session timeouts protect against exposure on unattended workstations. Our infrastructure is SOC 2 Type II certified and undergoes regular penetration testing. For firms handling especially sensitive matters, we offer private cloud deployment options that keep all data within your controlled environment.

Modern legal scanning software is built with integration in mind, recognizing that law firms rely on multiple specialized systems. Our platform offers direct integrations with leading practice management systems including Clio, MyCase, PracticePanther, Smokeball, and many others. These integrations enable automatic filing of scanned documents directly into the appropriate case and matter folders without manual intervention. The software can pull client and case information from your practice management system to auto-populate document metadata, eliminating duplicate data entry. For document management systems like NetDocuments, iManage, and SharePoint, we provide seamless two-way synchronization that keeps your document repositories current. Our REST API allows custom integrations with proprietary or niche systems your firm may use. The integration extends to billing systems as well, automatically associating scanned documents with time entries and client invoices. Many firms also integrate with e-discovery platforms like Relativity or Everlaw, enabling one-click transfer of document sets for litigation support. Our technical team provides implementation support to ensure integrations work smoothly with your existing technology stack.

Professional legal scanning software is engineered to handle the massive document volumes typical in litigation and compliance matters. Our system can process unlimited documents without performance degradation, with firms routinely managing repositories of 10+ million pages. Scanning speeds depend on your hardware, but our software optimizes processing to handle 100-200 pages per minute with automatic document feeding scanners. For large-scale projects like legacy file room conversions, our batch processing engine can coordinate multiple scanning workstations simultaneously, with one firm digitizing 15 million pages in under three months. The software includes intelligent queuing that prioritizes urgent scans while processing routine documents in the background. OCR processing occurs in parallel with scanning, so documents become searchable almost immediately after capture. For cases requiring rapid response, our expedited mode can process and index priority documents in minutes rather than hours. Cloud processing options leverage scalable computing power to handle surge demands during major discovery productions. The system monitors processing status in real-time, alerting you to any issues and providing estimated completion times for large batches.

OCR accuracy is critical for legal work where missed information can jeopardize cases. Our legal-specific OCR engine achieves 99.5% accuracy on standard typed documents, significantly higher than general-purpose OCR solutions. The technology has been trained on millions of legal documents, enabling it to recognize legal terminology, citation formats, and document structures common in court filings, contracts, and correspondence. For challenging documents like older typewritten pages, faxed copies, or documents with handwritten annotations, our advanced image preprocessing automatically adjusts contrast, removes noise, and corrects skew before OCR analysis. While fully handwritten documents remain challenging for any OCR technology, our system can accurately extract printed text while preserving handwritten sections as searchable images. The software flags low-confidence OCR results for human review, ensuring accuracy isn't sacrificed for speed. Multi-language support handles documents in over 100 languages, essential for international cases or immigration matters. For critical documents requiring absolute accuracy, our quality assurance workflow enables side-by-side verification of OCR results against original scans. Many firms appreciate that our technology can extract data from structured forms like intake questionnaires or court templates, automatically populating case management systems with client information.