Every Invoice Accounted For,Every Approval On Time
From purchase requisition to cleared check, Content Central files the entire payables trail by vendor and PO — and routes every invoice to the right approver automatically.
Content Central for Accounts Payable is a document management system that captures invoices from paper, email, and digital sources, indexes them by vendor, PO number, and invoice number, and routes them through configurable approval workflows. AP teams use it to eliminate lost invoices, accelerate approval cycles, support three-way matching, and keep a complete, audit-ready record of every payable from requisition to check.
Filed by Vendor and PO,Without Anyone Filing
Content Central builds the folder structure from the index data itself. Capture an invoice, index the vendor and PO, and it lands in the right folder next to the requisition, the purchase order, and the packing list — automatically.
- Folder-per-PO structure created automatically from index fields
- Requisition, PO, packing list, invoice, quote, and check together
- No misfiles, no duplicate folder trees, no filing backlog
Three-Way MatchingWithout Three Trips
Open an invoice and its PO number is right there in the index panel. The matching purchase order and packing list are one click away in the same folder — so verification takes seconds, not a walk to the records room.
- Invoice, PO, and receiving document share the same index keys
- Full-text search finds amounts, terms, and line items inside documents
- Every retrieval happens from the browser, including remote approvers
Approvals That MoveBy Themselves
Workflow rules route each captured invoice to the right approver based on vendor, amount, or department. Approvers see a work queue, not an inbox pile — and AP sees exactly where every invoice sits in the cycle.
- Trigger-and-action rules route invoices the moment they arrive
- Escalations and reminders keep approvals from going stale
- Approve, reject, or reroute from any browser, with comments
The full payables trail, one folder per PO
Indexed by the values your team already uses
Where Invoices GoTo Disappear
The desk-drawer approval
An invoice waits in someone’s inbox or under a keyboard while the early-payment discount expires and the vendor starts calling.
The three-filing-cabinet match
Matching an invoice to its PO and packing list means three trips to three places — if all three were filed at all.
The audit fire drill
An auditor asks for last March’s payables with approvals attached, and the team loses a week reconstructing paper trails.
From Arrivalto Archive
Capture
Scan paper invoices, drag in PDFs, or pull them straight from the AP inbox.
Index
Vendor, PO number, and invoice number are read zonally or keyed once.
Route
Approval workflows move each invoice to the right person automatically.
Retain
Approved payables stay searchable and audit-ready for as long as policy requires.
Built for the RulesYou Answer To
SOX-ready audit trails
Every view, edit, approval, and export is logged against the document.
Segregation of duties
Role-based permissions keep capture, approval, and payment separate.
Retention by policy
Payables age out on the schedule your auditors and tax counsel set.
Content Central for Accounts Payable FAQ
Common questions about document management for accounts payable
Ready to Close the BooksWithout the Paper Chase?
See your own invoices captured, matched, and routed in a live demo of Content Central.