AP Scanning Solutions
with CapturePoint
Automate invoice processing from mailroom to payment.Capture invoices. Extract data. Accelerate approvals.
Transform Your Accounts Payable Operations
Stop struggling with paper. Start succeeding with digital.
Manual invoice data entry consuming hours daily
Automated data extraction with intelligent OCR technology
95% fasterLost invoices leading to late payment fees and vendor disputes
Digital invoice tracking with complete audit trails and searchable archives
Zero lostApproval bottlenecks causing payment delays and missed discounts
Automated routing with configurable workflows and escalation rules
80% fasterPowerful Features for Accounts Payable
Intelligent OCR
Extract vendor information, invoice amounts, dates, purchase order numbers, and line items automatically with 99.5% accuracy. Our advanced OCR technology supports multiple formats including PDF, scanned images, faxes, and email attachments. The system recognizes invoices in over 50 languages and adapts to various invoice layouts, from structured templates to unstructured documents. Machine learning algorithms continuously improve accuracy by learning from your specific vendor patterns and invoice formats.
Automated Workflows
Route invoices for approval based on invoice amount, vendor relationship, department codes, GL accounts, and custom business rules. The system automatically escalates overdue approvals and sends reminders to approvers. Configure multi-level approval hierarchies with dollar thresholds, exception handling, and vacation delegate rules. Reduce invoice processing time by up to 80% and eliminate manual routing delays. Built-in fraud detection flags duplicate invoices, unusual amounts, and vendor mismatches before they reach approvers.
ERP Integration
Seamless integration with SAP, Oracle E-Business Suite, Oracle NetSuite, Microsoft Dynamics, QuickBooks Enterprise, Sage Intacct, and over 100 other accounting systems. Pre-built connectors enable rapid deployment with standard API connections, SFTP file transfers, or custom integration methods. Automatically sync vendor master data, purchase orders, and general ledger codes. Eliminate manual data re-entry and reduce keying errors by 95%. Real-time data validation ensures invoices match purchase orders and receiving documents before posting to your ERP system.
Proven ROI for Accounts Payable
Global Manufacturing Inc.
Fortune 500 Company
"CapturePoint transformed our AP department from a manual, paper-intensive operation into a streamlined digital workflow. We now process 3x more invoices with half the staff, and our team focuses on strategic vendor relationships instead of data entry. The ROI exceeded our projections within the first six months of implementation."
Frequently Asked Questions
Common questions about Accounts Payable document management
1How does AP invoice scanning improve processing efficiency?
AP scanning eliminates manual data entry by automatically capturing vendor information, invoice amounts, dates, and line items. This reduces processing time by up to 80% and minimizes human errors. According to Gartner research, organizations implementing AP automation see a 60-70% reduction in processing costs within the first year.
2What formats and invoice types can CapturePoint handle?
CapturePoint processes invoices in all formats: PDF, paper, scanned images, faxes, email attachments, and EDI. Our intelligent OCR engine recognizes structured and unstructured invoices, including complex POs, credit memos, and recurring invoices.
3How does AP automation capture early payment discounts?
By processing invoices 80% faster, your team has more time to identify and capture early payment discounts (typically 1-3%). McKinsey analysis shows that AP automation can unlock 50-60% of available discount opportunities, generating $500K+ annually for mid-sized enterprises.
4What security and compliance features are included?
CapturePoint includes enterprise-grade security: SOC 2 Type II certification, HIPAA compliance, 256-bit AES encryption, role-based access controls, comprehensive audit trails, and data residency options. All documents are securely stored and encrypted both in transit and at rest.
5How long does implementation typically take?
Most implementations complete in 2-4 weeks. We provide dedicated onboarding specialists, workflow configuration, ERP integration setup, and team training. Quick-start options are available for companies using standard ERP systems.
6Can CapturePoint integrate with our existing accounting software?
Yes. CapturePoint integrates with SAP, Oracle, NetSuite, QuickBooks, Sage, and 100+ other accounting systems via API, SFTP, or our pre-built connectors. Custom integrations are available for legacy systems.
Industry Research & Resources
Learn from leading industry analysts and publications
Gartner: The Future of Accounts Payable Automation
Industry research on AP automation trends and RPA implementation strategies
Gartner Magic Quadrant
McKinsey: How Digital Transformation Reshapes AP Operations
Analysis of how digital processes are transforming finance operations
McKinsey & Company
ACFE: White Paper on Invoice Fraud Prevention
Best practices for preventing invoice fraud and duplicate payments
Association of Certified Fraud Examiners
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