Education Document Management
with CapturePoint
Streamline school administration with secure document scanning.Digitize student records. Simplify enrollment. Ensure FERPA compliance.
Transform Your Education Administration Operations
Stop struggling with paper. Start succeeding with digital.
Student records in file rooms
Secure digital archives
95% space savedTranscript requests take days
Instant transcript access
90% fasterFERPA compliance concerns
Built-in compliance controls
100% securePowerful Features for Education Administration
Student Records Management
Digitize transcripts, enrollment forms, academic records, discipline records, and immunization documents. Maintain complete student histories with searchable archives.
FERPA-Compliant Security
Role-based access controls, encryption at rest and in transit, multi-factor authentication, and comprehensive audit trails for all document access and modifications.
Automated Transcript Processing
Automatically process and deliver official and unofficial transcript requests. Eliminate manual fulfillment with intelligent routing and digital signatures.
Student Registration Workflow
Streamline enrollment processes by digitizing registration forms, health records, parent consent documents, and emergency contact information for seamless onboarding.
Financial Aid Documentation
Capture and organize FAFSA documents, tax forms, proof of income, citizenship verification, and financial aid applications for complete financial records management.
Document Workflow Automation
Intelligent routing, approval workflows, and automated notifications ensure documents reach the right departments quickly while maintaining accountability.
Proven ROI for Education Administration
State University System
30,000 Student Campus
"CapturePoint modernized our records management while ensuring complete FERPA compliance."
Frequently Asked Questions
Common questions about Education Administration document management
1What documents can we scan for student records?
CapturePoint supports scanning of transcripts, enrollment forms, academic records, discipline documentation, immunization records, health forms, emergency contact information, consent forms, and virtually any paper-based student record. Our intelligent categorization system automatically organizes documents by type.
2How does CapturePoint ensure FERPA compliance?
We maintain FERPA compliance through role-based access controls, comprehensive audit trails tracking all document access, encryption of sensitive data, secure multi-factor authentication, and regular security audits. Our system is specifically designed to meet educational institution privacy requirements.
3Can we automate transcript requests?
Yes. CapturePoint includes automated transcript processing that captures requests, verifies student identity, generates official documents with digital signatures, and delivers them electronically. Most institutions reduce transcript fulfillment time from days to hours.
4What about student registration and enrollment documents?
Our registration workflow module digitizes enrollment forms, parent consent documents, health questionnaires, and emergency contact cards. Documents are automatically routed to appropriate departments and flagged for missing information, streamlining the entire enrollment process.
5How do you handle financial aid documentation?
CapturePoint captures and organizes all financial aid documents including FAFSA forms, tax returns, proof of income, citizenship verification, and aid applications. The system maintains required documentation chains and generates reports for compliance audits.
6How secure is the cloud storage?
Our cloud infrastructure uses AES-256 encryption at rest, TLS 1.3 encryption in transit, SOC 2 Type II certification, and regular penetration testing. We maintain separate data centers with automatic failover and daily encrypted backups.
7What integration options do you offer?
CapturePoint integrates with major student information systems (SIS) including Colleague, Banner, and Ellucian. We offer API access, SFTP file transfers, and direct database connections for seamless data flow with your existing systems.
8How long does implementation typically take?
Most educational institutions complete implementation in 30-60 days. This includes system setup, staff training, document scanning, and full integration with your existing systems. We provide dedicated implementation support throughout the process.
Ready to Transform Your Education Administration?
Join thousands of companies already succeeding with CapturePoint
No credit card required • 30-day free trial • Full support included