Secure, compliant, and efficient management of student records from enrollment to graduation and beyond. Built specifically for educational institutions.
Handle all types of student records with specialized features for each document category
Purpose-built for education with compliance and security at the core
Compliant with federal regulations
Reduction in processing time
Encryption at rest and in transit
Lower operational costs
From document intake to secure distribution
Receive documents via multiple channels
Automatic classification and data extraction
Secure storage with controlled access
Share records securely when needed
Everything you need to modernize student records management
Student records management is one of the most critical operational functions in modern educational institutions. From enrollment applications through alumni relations, institutions must maintain secure, accurate, and accessible records while strictly adhering to FERPA (Family Educational Rights and Privacy Act) regulations. Ademero's student records management platform provides a comprehensive solution designed specifically for the unique needs of schools, colleges, and universities.
Educational institutions handle enormous volumes of sensitive student information daily. Academic transcripts, enrollment documents, financial aid records, health information, disciplinary records, and correspondence all require careful organization, protection, and controlled access. Traditional paper-based systems and fragmented digital solutions create inefficiencies, security vulnerabilities, and compliance risks. Our platform consolidates all student records into a secure, searchable, and easily accessible centralized repository.
One of the primary challenges facing education institutions is transcript verification and distribution. Students requesting official transcripts for graduate applications, transfer credits, or employment verification need fast turnaround times. Registrars typically face overwhelming request volumes, particularly during peak seasons like graduation preparation or semester transitions. Our platform automates transcript processing, allowing authorized staff to generate, verify, and digitally sign official transcripts in minutes rather than days. Digital transcript technology also enables direct transcript delivery to receiving institutions, eliminating postal delays and paper handling costs.
FERPA compliance is non-negotiable in education. The Family Educational Rights and Privacy Act grants students rights to access, review, and control their educational records. Schools must maintain detailed audit trails documenting who accessed what information and when. Our platform includes built-in FERPA compliance controls with comprehensive access logging, role-based permissions, and automated consent management. Educational institutions can confidently share records with authorized parties while maintaining complete compliance with federal regulations and institutional policies.
Integration with existing student information systems (SIS), learning management systems (LMS), and financial aid platforms ensures seamless data flow across your institution. Rather than manual data entry and document transfers between systems, our platform connects with your existing technology infrastructure. Enrollment data automatically populates record templates, grade uploads sync from LMS systems, and financial aid documentation links directly with tuition management. This integration reduces administrative burden and eliminates error-prone manual processes.
Legacy record digitization is a critical capability for established institutions maintaining decades of physical student records. Our OCR technology automatically extracts text and data from scanned documents, creating searchable digital records from archived paper files. Automated classification systems organize digitized documents by type and academic year. This transformation of legacy records unlocks institutional knowledge stored in boxes and file cabinets while freeing physical storage space.
"Ademero helped us digitize over 10 million student records and reduce transcript processing time from 5 days to under 30 minutes. The ROI was immediate with cost savings exceeding 60% in the first year."
Join hundreds of educational institutions that have transformed their records management with Ademero.