PaperPort today
PaperPort has been around since the 1990s, which is why so many offices still have it. The name on the box has changed more than the product has:
- Nuance sold its document division, PaperPort included, to Kofax in December 2019.
- Kofax renamed itself Tungsten Automation on January 16, 2024.
- PaperPort 14.8 is the first release with Tungsten branding. Its release notes describe it as a rebrand that applies to both PaperPort 14 and PaperPort 14 Professional.
Tungsten's product page describes PaperPort as a document management system to scan, share, search and organize documents, and calls it a digital filing cabinet. It is Windows only, sold as per-user licenses in two editions, Standard and Professional. Professional adds tools for separating, reordering and merging pages and files into one PDF, and for controlling access.
So if you came here because you heard PaperPort was discontinued: as of October 2026, it is not. Switching only makes sense if your work has outgrown what a filing cabinet does.
Two different jobs: filing documents and capturing their data
PaperPort answers the question where is that document? You scan, it becomes a searchable PDF, and you can find it later by searching its text.
Document capture answers a different question: what does this document say, and where should it go? For an invoice that means the vendor, invoice number, date, purchase order, total and every line item, checked and handed to the next system without anyone retyping them. For a stack of mixed paper it also means working out where each document starts and what kind of document it is.
You can tell which problem you have by watching what happens after the scan. If people rename files by hand, drag them into vendor folders and then key numbers into accounting or a spreadsheet, the scan was the easy part. That is the part CapturePoint 6 is built for.
Side by side
Swipe the table sideways to see every column.
| Tungsten PaperPort 14.8 | CapturePoint 6 | |
|---|---|---|
| Runs on | Windows only | Windows 10 or 11, 64-bit |
| Brings documents in | Scanning; Professional also merges files of different formats into one PDF | TWAIN scanners, or PDF, TIFF, JPEG, PNG, BMP and GIF files |
| Searchable PDF | Yes | Yes, with optional PDF/A |
| Splitting a stack into documents | Separate and reorder pages by hand (Professional) | Automatic, at barcodes, or at separator sheets; fix any split in review |
| Recognizing the document type | Not described on Tungsten’s product page | Automatic: invoice, statement, W-9 and so on |
| Reading fields and line items | Not described on Tungsten’s product page | Fields and line-item tables, with a check that line amounts add up |
| Naming and filing | You choose names and folders | Folder and file names built from the values it read |
PaperPort facts are from Tungsten's product page and release notes (see sources). "Not described" means the product page does not list it; ask Tungsten if it matters to you.
Which one fits you
Stay with PaperPort if
- You scan now and then, and mostly need to find a document again later.
- You build PDFs by hand: combining files, reordering pages, assembling a packet.
- Nobody types values off your scans into another system.
- One person needs a desktop tool for their own documents.
CapturePoint 6 fits if
- You scan the same kinds of documents every day: invoices, claims, HR forms, bills of lading.
- Someone retypes numbers, dates and totals from scans into accounting or a spreadsheet.
- Files should land in the right folder with a useful name, without anyone renaming them.
- Documents must stay on your own PC, with no page sent to a cloud service to be read.
It is also reasonable to use both: PaperPort on a manager's desk for personal filing, and CapturePoint 6 on the PC next to the scanner that handles the daily stack.
One invoice, both ways
Take one two-page invoice from Northbridge Office Supply, one of the sample documents that ships with CapturePoint 6, sitting in a morning pile with purchase orders, statements and a W‑9.
The filing-cabinet way
- 01
Scan
The pile becomes PDFs. If it went through as one batch, you split it into documents by hand. - 02
Name and file
You open the invoice, read the vendor and invoice number, type a file name and drag it into a folder. - 03
Key the values
Someone types the vendor, INV-2401, the date, PO-1031 and the 480.00 total into the accounting system, and maybe each line.
The CapturePoint 6 way
CapturePoint 6 splits the pile, recognizes the invoice as an invoice, and reads its fields and line items. You land on a review screen with the page on one side and the values on the other.
It also checks the arithmetic. In the sample below, line 1 was read as 4 × 35.00 = 141.00. That does not add up, so instead of passing the number along, CapturePoint 6 flags the line and asks you to correct it or mark it right as printed.
When it is right, Ctrl+Enter confirms the whole document. Every confirmation and correction teaches the job, and CapturePoint 6 re-checks the documents still waiting, so confirming a few often clears more on their own.
The invoice is then exported. By default each document arrives as three files:
The folder and the file name come from the values. In this sample the path is AP Scans, then Invoice, then the vendor, then a file named by date and invoice number. You can also send the PDF to Content Central, SharePoint or OneDrive, Google Drive, Dropbox or Nucleus One. The file naming guide covers naming conventions in detail.
Trying it without risk
You do not have to move anything out of PaperPort to find out whether CapturePoint 6 helps. A sensible test:
- 01
Check the PC
Windows 10 or 11, 64-bit. The installer is about 367 MB, then a one-time component download of about 6 GB on first run. - 02
Run a sample job first
The free trial starts on first launch with no form. Pick a ready-made job such as Invoices or HR and watch a sample stack go through, using the built-in demo scanner if you like. - 03
Point it at your own documents
Give automatic setup a folder of real examples, for instance a few weeks of scanned invoices. It finds the document types, fields and tables by itself. - 04
Scan a real morning pile
Use your own scanner and compare the result with how long that pile normally takes to name, file and key. - 05
Leave PaperPort alone
Your existing PDFs stay where they are. If you later want values out of old scans, import that folder into the same job.
Where these facts come from
Everything this page says about another company's product comes from these pages, checked in October 2026. Products change; if something here is out of date, the vendor's page wins.
- Tungsten Automation: PaperPort product page
- Tungsten PaperPort 14.8.0 release notes
- PaperPort history (Wikipedia)
Product names are trademarks of their owners. Ademero is not affiliated with Tungsten Automation or ABBYY.