Compliance & Security
HIPAA, FERPA, SOX, privacy rules, retention schedules, security controls and disaster recovery for documents.
8 articles
HIPAA for patient documents: from the front desk to the chart
Follow one new-patient intake packet through a clinic and see what HIPAA asks at each step: who may open it, what gets logged, how fast a patient can get a copy, and what to do when a page goes astray.
7 min read
SOX control evidence: what auditors pull, and how to have it ready
Most SOX pain is producing the evidence that each control ran: the right document, the right approver, the right date, for every sample. One approval control, tested end to end.
6 min read
FERPA at the records office: five requests and how to answer them
A parent wants to see a file, a scholarship committee wants a transcript, a police officer asks about a student. FERPA has a specific answer for each, and a record it expects you to keep.
7 min read
What makes an e-signature legally binding
Electronic signatures are legally binding when they meet a few clear requirements. What the E-SIGN Act and UETA expect, and how to keep a signed record that holds up.
4 min read
Document security best practices: what to fix first
Most document leaks are not clever. The six controls that stop them, in the order to put them in, worked through on one company in one week.
6 min read
Document Compliance: What GDPR, HIPAA, SOX and CCPA Expect From Your Files
Every audit of your documents comes down to four questions: what you have, who can see it, how long you keep it, and whether you can prove what happened to it.
8 min read
Document retention policies: build a schedule you can actually run
A worked sample schedule for a 150-person company, the federal periods it rests on, legal holds, and how to make disposal happen on its own.
6 min read
Disaster recovery for documents: a plan you can test
Recovery targets by document type, what to back up, the copy ransomware cannot reach, and the restore test, worked through for one accounting firm.
5 min read
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